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Home >> Operations and Maintenance >> Maintenance Record Keeping

Vehicle Preventive Maintenance Documentation

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Title State Date
Vehicle Maintenance Master Record

This sample master form from the North Carolina Department of Transportation is to be used to record all maintenance procedures conducted on a single vehicle.

NC 2003
Preventive Maintenance Inspection Report

This document contains a (sample) preventive maintenance inspection report form developed for the New Mexico Department of Transportation.

NM 2006
Vehicle Records, Preventive Maintenance and Surveillance

This document from the Utah DOT explains the activities to occur at different PM intervals and includes forms to record the complete history of maintenance and repairs performed during the service life of a vehicle.

UT 2008
Appendix C - Preventive Maintenance Guide And Checklist

This excerpt from the Texas Department of Transportation is a sample preventive maintenance guide and checklist.

TX 2003
Appendix D - Transit Bus Preventive Maintenance Inspection

A sample preventive maintenance inspection form from TXDOTs Maintenance Management and Safety Guide.

TX 2003
Appendix E - Preventive Maintenance and Inspection, Vans and Wagons

A sample inspection form for vans and wagons from the Texas Department of Transportation Maintenance Management and Safety Guide

TX 2003
Appendix I - Transit Agency Vehicle Maintenance: Weekly Report

A sample weekly report form for vehicle maintenance from TxDOT's Maintenance Management and Safety Guide.

TX 2003
Appendix L - Vehicle Master Record

A sample form to record all work orders or invoices for an individual vehicle and what component those work orders covered. This form is from TxDOT's Maintenance Management and Safety Guide.

TX 2003
Chapter 6 - Sample Maintenance Practices

This Chapter 6 excerpt from TCRP Report 109 presents sample maintenance practices and forms.

Preventive Maintenance Inspection Forms

A spreadsheet Workbook of 8 forms to document Preventive Maintenance on different types of vehicles.

UT 2009



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